Keeping Time: What You Need in a Time System

January 20, 2021
By Greenshades Software

Managing time for your employees seems like it should be an easy task. But if you’ve handled time keeping, you know that it’s both complex and crucial. Your employees must be paid on time for ALL their time, and mistakes can mean incomplete paychecks and unhappy workers. You need a time system you can trust. Consider the following list when you’re shopping for the best time keeping software for your business:

It should be easy to use. First and foremost, if your time keeping software is difficult for your HR staff or employees to use, you’ll get a large number of errors, incomplete or erroneous paychecks, and severe headaches. Time entry and management software should be simple and straightforward with at-a-glance functionality.

It should be easy to set up. As with ease of use, ease of set up is important for getting your software running quickly. If it takes forever for the time entry system to be set up and integrated into your existing business software, you won’t be able to actually use it as quickly as you need to. Why choose something that takes so long to get started? Time is literally money in this case.

It should give your employees access options from anywhere. Remote accessibility is more important now than ever, so be sure your time keeping system can be accessed wherever your employees are. Your ideal system could be one with an app that allows workers to clock in, request time off and manage their data from their phones or other devices. That flexibility is valuable.

It should allow for customization. Some time entry systems are one-size-fits-all, but those often come with unwanted modules and clutter that make your interface harder to use. Consider software that can be customized with the modules your company uses and nothing you don’t need.

It should be backed by top-tier support. When you choose to invest in a software solution, you should be able to count on a support team that will be there to answer any question that comes up. Time entry is time sensitive, and you shouldn’t have to go it alone if you need a hand with something.

If you’re still unsure how to choose the best time keeping software, consider another factor: the unified platform. Some of the best time entry tools are optimized to run as part of a larger payroll and HR software platform. This is ideal because data can flow seamlessly between modules when everything is centrally connected. A unified platform reduces issues with syncing data and maximizes ease of use for your employees and HR team members alike.

Greenshades offers a unified payroll platform that’s cloud-based, ERP-agnostic, and tailored to the needs of our customers. Our Time Entry tool works smoothly with our payroll platform and features all the key elements above. We built it based on feedback from real people managing time entry for companies like yours, so you can be sure we’ve put together a tried-and-tested solution. If you’re ready to put Greenshades to work for you, email us at